Requirements for affiliation
It is the Academy’s goal to make the hands-on study of the historical arts as safe and professional as possible, while remaining as open and accessible to as many people as possible. As a result, there are a few requirements that affiliated clubs must meet:
- the club must meet the Academy’s health and safety policy for HEMA and for protective gear (and may choose exceed them).
- if the club accepts under-18s, then the club must meet or exceed the AHA Child Protection Policy.
- the club must meet the minimum standards set out in the AHA Equal Opportunities Policy and our general equality and inclusivity statement.
- the club must protect participants’ data in line with the GDPR and the AHA Data Protection Policy.
- the club must have a digital media policy to set out clearly the rights of photographers and the subjects of photography (both for images and video), and what consents and permissions are assumed by default. The AHA Digital Media Policy sets out these rules for sessions, events and activities run by the Academy of Historical Arts; affiliated clubs are welcome to borrow it, or to write a different policy for handling digital media at the club.
- furthermore, there must be a Complaints Policy and a Disciplinary Policy that sets out how these issues will be handled within the group. You could use the AHA Complaints Policy for reference.
- the club must have a constitution document, which must include a suitable termination clause.
Groups are welcome to use these policy documents or to develop similar documents in-house. However, the rules within these policy documents must be met and should be viewed as the minimum recommended standard for professionalism, legal obligations and safety of individuals.