When you run an event of any kind, you need to prepare a budget, and make sure that the budget balances. Ensure that money in is at least equal to money out.
In short, this means that you need to make at least as much money as you spend. Preferably more! Profit is not a dirty word; having “spare money” allows a club to buy loaner equipment, to send instructors on teaching courses or first aid courses, and all kinds of other useful expenses. However, you probably want to avoid charging a lot of money for an event that feels cheap; set the tone for the event, and then spend what must be spent to achieve that tone successfully.
Work out how much money you will need to spend on things like venue hire, equipment purchase, catering, advertising, event insurance, buying prizes, and suchlike. That tells you how much money you will be spending, and therefore, how much money you need to raise if you want to break even. Once you know how much income you need to raise, work out how many people you expect to attend the event, and perform some simple mathematics to work out the cost per person.
For example, if your total costs will be £300, and you expect to have 15 people at the event, then you need to charge at least £300 / 15 = £20 per person to break even. Any more than than will likely result in profit; any less than that and you may have to foot a painful bill at the end of the event!
Book a judge training workshop
We offer judge training workshops to help your staff and/or club members improve their judging skills. Becoming a better judge usually leads to developing skills that are useful for fencing, such as perceiving openings and predicting an opponent’s behaviour, so judge training has a wide range of benefits.
If you would like to book a judge training workshop, then please send us an email to discuss your requirements, and we would be delighted to help.